I'm here to help you...
In the course of my career, I've worked as a personal assistant, a project assistant, an administrative officer, an event coordinator, and a website and graphic designer... Most often, my work comprised a combination of all these roles. Generally, my responsibility is to ensure that in a dynamic environment of mitigated chaos, volatility, and unpredictability, everything moves toward successful completion, within deadlines and budgets. Consider the descriptions below as broad outlines to be further refined and mixed & matched so that I can provide you with exactly the type of assistance you need. I am here to help you.
Personal
Assistant
20 EUR per hour
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Email monitoring and drafting communications on your behalf.
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Planning, scheduling and organising meetings, and managing your calendar.
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Assistance with daily time management.
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Travel planning and management, including flights, accommodation, ground transportation, and your work itinerary.
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Coordinating with internal and external clients.
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Other tasks as may be required.
Administrative
Assistant
25 EUR per hour
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Providing general administrative support for the office.
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Handling administrative requests and queries from senior managers.
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Organizing and scheduling appointments, planning meetings and taking detailed minutes.
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Developing and maintaining a filing system.
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Updating and maintaining office policies and procedures.
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Maintaining company contact lists.
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Booking travel arrangements for office staff and managers, and submitting and reconciling expense reports.
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Invoicing, liaising with Accounting Department/external accountant.
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Assisting in the preparation of business reports.
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Coordinating with internal and external clients.
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Maintaining company's website and social media, preparing newsletters.
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Other administrative duties as may be required.
Project
Assistant
30 EUR per hour
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Providing assistance in preparation and implementation of projects.
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Preparing project proposals and tendering documentation.
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Administrative monitoring of project implementation (staff time, project budget, staff travel, milestones and deliverables).
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Developing and maintaining a project filing system.
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Research & analysis, drafting project reports and presentations.
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Qualitative & quantitative data collection.
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Evaluation of project implementation and results.
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Communication with stakeholders and clients.
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Project visibility, incl. designing and preparing information materials, project website and social media presence, newsletters and press releases.
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Coordinating with internal and external clients.
Event
Coordinator
30 EUR per hour
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Identifying client’s requirements and expectations.
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Selecting and booking venues, entertainers and photographers, and planning and organizing side events.
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Booking and scheduling of speakers.
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Arranging event services, liaising with vendors, exhibitors and stakeholders throughout the planning and implementation process.
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Preparing event budget and monitoring the costs.
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Travel arrangements for speakers, participants and key stakeholders.
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Communication with speakers, participants and stakeholders, coordination of internal and external clients and partners.
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Managing event set-up, tear down, and follow-up processes.
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Conduct final inspections on the day of the event to ensure everything is up to client’s standards.
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Monitoring, problem-solving and providing ad-hoc solutions throughout the event as needed.
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Assess event’s overall success, incl. participants' survey, and submit findings.
Graphic
designer
Depends on the work request
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Supporting and enhancing visibility and marketing of your products and services.
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Website design and maintenance (Wix, WordPress & Squarespace)
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Design of brochures, leaflets, infographics, manuals, presentations, reports, and other documents.
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Proofreading & formatting of documents.
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Designing social media posts.
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Creating video content for websites and social media.
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Designing and creating online course materials.